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How to register a new business in Poland

  posts: 34

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bgulbinowicz Threads: 1
Joined: Jan 2, 2009
  ♀ Edited by: bgulbinowicz  Jan 2, 2009, 08:50am  #

Hello,
I have been doing some work for a company, and they require me to write them an invoice so i can get paid. Inorder to write and invoice i need to be registered as a company. Can anyone tell me how i go about doing this??



nikttaki Threads: 6
Posts: 91
Joined: Sep 5, 2008
  ♀ Jan 6, 2009, 04:22am  #

hello,

First of all, you need to know: type and the name of the company, its address, the day when you wanna start the company.
Then you should: go to Urzad Gminy, get REGON (from The Statisstics Office), NIP (tax identification number - you get it from Urzad Skarbowy), sort out ZUS docs, set up company bank account...
Depends on what you do you may need a concession as well.


Owww, I do not think you can sort out all the stuff on line - well, for sure you can set up office bank account ;)

Cheers.


Machoflex7 Threads: -
Posts: 6
Joined: Jun 12, 2009
  ♂ Jun 12, 2009, 09:32am  #

ADKINS
Wolność 6/66
01-018 Warsaw
phone: (+48 22) 838 23 92
(+48 22) 838 23 94
fax: (+48 22) 636 36 47
e-mail: biuro@adkins.pl
pytania@adkins.pl


gregor Threads: -
Posts: 38
Joined: May 23, 2009
  ♂ Jun 12, 2009, 10:56am  #

Hi,

firstly you have to consider if you really want to set up a company. You can provide an business aktivity as a sole trader - in such case the cost would be lower and the procedure of setting up wouldn't be so comlicated. As a sole trader you can also draw invoices.


nauczyciel   Jul 2, 2009, 11:19pm  #

nikttaki:
hello,

First of all, you need to know: type and the name of the company, its address, the day when you wanna start the company.
Then you should: go to Urzad Gminy, get REGON (from The Statisstics Office), NIP (tax identification number - you get it from Urzad Skarbowy), sort out ZUS docs, set up company bank account...
Depends on what you do you may need a concession as well.


Owww, I do not think you can sort out all the stuff on line - well, for sure you can set up office bank account ;)

Cheers.

its not as easy as you write.
how about the Court Registry,(KRS) that is the first step before al the other things you listed. To get one thing you need another, then another, then another....you must have sooooo many documents before opening a company bank acct, and there are so many checks from govt offices knowing what you are doing, how much u r making.....

my advice>
GETA LAWYER AND AN ACCOUNTANT TO DO THIS FOR YOU

3 weeks from KRS for your documents.
it will take 6-8weeks in total to get all your documents in order.


vndunne Threads: 69
Posts: 329
Joined: Jan 12, 2007
  ♂ Jul 14, 2009, 04:58pm  #

Hi. Just wondering if you will need this company on an ongoing basis. Setting it up is one thing, but then you have the returns to do, ZUS to pay etc. If you are going to be involved in developing your business then it would probably make sense. Alternatively, if this is a one off, would you know anyone you could trust that could run the invoice throught their company? Just a throught.


GodandBrown Threads: 4
Posts: 68
Joined: Jul 7, 2008
  ♂ Jul 21, 2009, 04:29pm  #

gregor Jun 12, 09, 10:56 #4
Hi,

firstly you have to consider if you really want to set up a company. You can provide an business aktivity as a sole trader - in such case the cost would be lower and the procedure of setting up wouldn't be so comlicated.

?? What defintion do you have for this term? And what advantages do people have in Poland by using it?


gregor Threads: -
Posts: 38
Joined: May 23, 2009
  ♂ Jul 22, 2009, 05:45pm  #

The natural person as an individual can run an business activity (without setting up any company). For this purpose it have to be registered by business record (town council), tax office, statistic office, insurance office (ZUS). The main advantages: lower costs of accounting, no obligation to submit the yearly financial statements, no obligation to bring in the initial capital (share capital), lower costs of setting up an business activity - lower registration fees etc. But the main disadvantage is that you bear the entire liability for the debts arising during running your business.


nauczyciel   Jul 22, 2009, 10:40pm  #

/\ wrong unless you are talking about a Polish National Natural Person.

I am a Canadian living in PL. I had NO CHOICE but to set up a Spółka Komandytowa with a Polish National. There are no agreements with Canada and Poland when it comes to a sole trader. Trust me on this. I had 3 diff Polish lawyers check this.

the owner of every company in PL is responsible for the debts of the Spółka.

have a read of this http://www.paiz.gov.pl/index/?id=5d151d1059a6281335a10732fc49620e


gregor Threads: -
Posts: 38
Joined: May 23, 2009
  ♂ Edited by: gregor  Jul 23, 2009, 12:43pm  #

I'm talking about polish people and foreigner from the countries of the european union. You as Canadian cannot run business activity as a sole trader.

The shareholders (owners) of sp. z o.o. (Ltd) and spółka akcyjna (joint stock company) don't bear any liability for the debts of the company.


GodandBrown Threads: 4
Posts: 68
Joined: Jul 7, 2008
  ♂ Jul 23, 2009, 10:46pm  #

I ask it once again...Can I run business activities in Poland when I am a member of the European Union without setting up any place of business in Poland? As a sole trader I do not need any company address to make business in Poland? I cannot believe this. Please explain it for me once again!


gregor Threads: -
Posts: 38
Joined: May 23, 2009
  ♂ Jul 25, 2009, 11:28am  #

First question: not - you have to be registered as a sole trader in the business record (town council), tax office, statistic office, insurance office (ZUS). In such case you have to have an business address in Poland (for example your private address in Poland) ! The costs of setting up a sole trader businnes activity are lower because of lack of register fees etc.

On the other hand you can set up a company (a sole trader business activity is not deemed to be company). A company (Ltd and joint stock company) have to be registered by register court - in such case you have to collect a capital for your company (for Ltd it's at least PLN 5,000), draw up articles od association etc. A company have to be also registered by tax office, statistic office.

If you run business activity as a sole trader you bear full personally liability for the debts. In case of company your liability is limited to the extent of the capital of the company (for the debts ist liable only a company).

In both cases you have to be registered in Poland and you have to have an business address in Poland but it's not problem because many consulting firms rent their rooms for business activity address for PLN 100 monthly.

If you need further help please contact me by my private mail box.


smurf Threads: 57
Posts: 1,647
Joined: Sep 8, 2009
  ♂ Sep 8, 2009, 07:01pm  #

Hi, I'm new to Poland I moved here last week, having interviews at the moment, for teaching English.

It's clearly been explained to me that I need to set up myself as being self-employed, I've no problem doing this but are the steps the same as above?

I've done the residency bit (well I've been approved for my "temporary" time of staying here, even though I plan on staying here for a long long time) and am getting registered at my new address tomorrow. I get a Pesel number when I'm registered to the new address?

And when I set myself up as being self-employed, I get a Regon, yes? Then I can get a bank account?

What's next, get a ZUS? Then I apply for a NIP number when I get my first pay cheque?

Then how do my tax payments work? Will I need an accountant at the end of the tax year, actually, when is the end of the Polish tax year? Will I be able to claim expenses on the tax returns if I keep all relevant receipts over the year?

I realise there's a lot of questions there but I'm new to all this and would be extremely thankful of your help.

Cheers.


greenlulu7 Threads: -
Posts: 14
Joined: Jul 26, 2010
  ♀ Edited by: Moderator  Jul 27, 2010, 12:39pm  #

nauczyciel:
its not as easy as you write.
how about the Court Registry,(KRS) that is the first step before al the other things you listed. To get one thing you need another, then another, then another....you must have sooooo many documents before opening a company bank acct, and there are so many checks from govt offices knowing what you are doing, how much u r making.....



you don't need to have a KRS number - it depends of that, if you want to open a partnership or only company for your name. Better for you is this second thing, less documents and less complicated procedures. To open a company for your name (in polish is dzialalnosc gospodarcza na osobe fizyczna) you need to get the NIP number (tax office), REGON number (statistic office), get a place your company will be located. Then the best way is to hire a accountant company and they will help you with ZUS and other things.


convex Threads: 39
Posts: 6,395
Joined: Nov 25, 2009
 Photos: 2  ♂ Jul 27, 2010, 12:41pm  #

Just buy a shelf company. Costs about €500 more than doing it yourself. You save a lot of money if you value your time at all..


delphiandomine Threads: 60
Posts: 14,430
Joined: Nov 25, 2008
  ♂ :-( Edited by: delphiandomine  Jul 27, 2010, 01:18pm  #

greenlulu7:
Better for you is this second thing, less documents and less complicated procedures. To open a company for your name (in polish is dzialalnosc gospodarcza na osobe fizyczna) you need to get the NIP number (tax office), REGON number (statistic office), get a place your company will be located. Then the best way is to hire a accountant company and they will help you with ZUS and other things.


Wrong. For the vast majority of non-EU citizens, it's not an option as it simply isn't allowed.

Talking about companies - the UK must be one of the easiest places to open one, as it can be done entirely online and pretty inexpensively. No tax on dividends either, as I recall.


greenlulu7 Threads: -
Posts: 14
Joined: Jul 26, 2010
  ♀ Edited by: Moderator  Jul 27, 2010, 01:27pm  #

delphiandomine:
Wrong. For the vast majority of non-EU citizens, it's not an option as it simply isn't allowed.



I'm working for somebody, who is no-EU citizen and he had done all of things I wrote about and he has a company ;]


convex Threads: 39
Posts: 6,395
Joined: Nov 25, 2009
 Photos: 2  ♂ Jul 27, 2010, 01:36pm  #

delphiandomine:
Wrong. For the vast majority of non-EU citizens, it's not an option as it simply isn't allowed.

Poland doesn't treat EU citizens any different from non EU citizens when it comes to setting up a business.


delphiandomine Threads: 60
Posts: 14,430
Joined: Nov 25, 2008
  ♂ :-( Jul 27, 2010, 01:50pm  #

It does do in terms of sole traders - unless something has changed very recently, non-EU citizens (apart from some, such as US citizens) cannot become one. No difference in terms of limited companies, though.


convex Threads: 39
Posts: 6,395
Joined: Nov 25, 2009
 Photos: 2  ♂ Jul 27, 2010, 01:51pm  #

delphiandomine:
It does do in terms of sole traders

I missed that bit...


mkono Threads: -
Posts: 1
Joined: Jan 3, 2011
  ♂ Edited by: mkono  Jan 3, 2011, 07:23pm  #

I have coordinated a set up a UK company in Poland. It has now been successfully operating for 5 years.

Poland is a great place to be in.
Labour costs are quite low (in comparison to other European countries). English is commonly spoken among people of the age of 30 and below. People are hard working, ambitious and pro-active. Companies like IBM or HP have selected Poland as their prime European location, employing thousands of people.

As you can see from above, company set-up process is not trivial... and certainly red tape makes your life a little more difficult than it should be. However... is this something you want to focus on? Think what you are going to save and what business objectives will be achieved.

Surely, moving part of your workforce to another country involves risks. If you are looking for a way to mitigate this risk and work with a partner who has helped others reduce costs and survive the crisis, let me know.

nearshore.poland@gmail.com


voldemar   Feb 2, 2011, 04:10pm  #

Maybe somebody could suggest how a EU company can register a PO box address in Poland?
We need this service and I have heard that it is possible, but I could not find a provider of such service.


delphiandomine Threads: 60
Posts: 14,430
Joined: Nov 25, 2008
  ♂ :-( Feb 2, 2011, 04:14pm  #

voldemar:
Maybe somebody could suggest how a EU company can register a PO box address in Poland?
We need this service and I have heard that it is possible, but I could not find a provider of such service.


Every post office can do this for you.

Apart from that, you can try http://www.mbe.com.pl/


indyslon   Sep 4, 2011, 11:22am  #

gregor
Hi Gregor,

Could you provide me any consulting company's address in Lublin, those provide rooms for business purpose.

Regards,
Sanjay


satmanuk Threads: 1
Posts: 19
Joined: Oct 3, 2011
  ♂ Oct 3, 2011, 09:59pm  #

I guys I have registered a company in Krakow, I went to the registration office, I have a registered address this was all done 7 days ago, does the one window registration system include a REGON number or did I need to register elsewhere?

As far as I know, registering a company passes all the information to all departments, it just takes time for them to process is this correct?

I am trying to register a .pl domain name, so I can begin trading asap but until such time as my REGON number comes through there is nothing I can do.

Why do you need a REGON number and a NIP Number its all very complicated to me.

In England unless you are a Ltd company I don't think you need more than your Tax Code and National Insurance Number.

This is similar to the NIP Code I understand - but why must every business be registered for more than just tax?

Thanks
Stuart


gumishu Threads: 21
Posts: 4,550
Joined: Apr 6, 2009
 Photos: 1  ♂ Oct 3, 2011, 10:20pm  #

This is similar to the NIP Code I understand - but why must every business be registered for more than just tax?


yes - REGON is for statistical institutions as far as I know (GUS) and it's issued so that there is central identity database to all people and companies who run some economic activities an are supposed to pay tax


satmanuk Threads: 1
Posts: 19
Joined: Oct 3, 2011
  ♂ Oct 3, 2011, 10:44pm  #

When I registered my business and they gave me the information on CEIDG.pl will they pass the details onto REGON department or do I need to contact them directly?


delphiandomine Threads: 60
Posts: 14,430
Joined: Nov 25, 2008
  ♂ :-( Oct 3, 2011, 10:54pm  #

does the one window registration system include a REGON number or did I need to register elsewhere?


It should (unless something is odd in Krakow) include the REGON.

I am trying to register a .pl domain name, so I can begin trading asap but until such time as my REGON number comes through there is nothing I can do.


It'll come, don't stress. The REGON normally gets issued within about 2 weeks. I always advised people (you did get advice, right?) to allow around 4-6 weeks from registration to actually starting the business.

Why do you need a REGON number and a NIP Number its all very complicated to me.

In England unless you are a Ltd company I don't think you need more than your Tax Code and National Insurance Number.

This is similar to the NIP Code I understand - but why must every business be registered for more than just tax?


The REGON is just a statistical number - brought in to fufil EU regulations on statistics. Essentially - the NIP is your NI/Tax number, and the REGON acts as a statistical number.

yes - REGON is for statistical institutions as far as I know (GUS) and it's issued so that there is central identity database to all people and companies who run some economic activities an are supposed to pay tax


Yep, and they'll also use it to contact businesses for information about their business. I had a period where every 3 months, I was being sent constant requests to fill out some nonsense online.

When I registered my business and they gave me the information on CEIDG.pl will they pass the details onto REGON department or do I need to contact them directly?


It'll go through automatically.

However, if you need to ask such questions - are you prepared to run a business in Poland?


satmanuk Threads: 1
Posts: 19
Joined: Oct 3, 2011
  ♂ Oct 3, 2011, 11:03pm  #

Well I am new to Poland, and I am learning, I met a friend whom needed a job whilst I was on holiday, and I had been looking to expand my UK Business into Europe, so I went to bank and sought there advice, I have a contact in the Registration Office in Poland and she said she will help me because she doesn't get many English people starting business in Poland and is very grateful that I will pay tax in Poland and prop up her pension and even better I will employ somebody and they too will pay tax in Poland and prop up her pension.

I will also seek the services of a book keeper who will understand the rules much better than me.

I only wondered who long it should usually take for a REGON number because you can't even register a domain without it.

I don't recall registering a domain in england requiring a national insurance number or tax code!

They need to simplify the registration system on domains..

The Business will be a web based business selling computer software mainly advertising through Gumtree and Tablica, selling via its own website (when I can register it) and getting paid via PayPal.pl as far as I can see its no different to running the business in the UK what else do I need to know?


delphiandomine Threads: 60
Posts: 14,430
Joined: Nov 25, 2008
  ♂ :-( Oct 3, 2011, 11:14pm  #

what else do I need to know?


I'll be as polite as possible : you need to know a hell of a lot more.

Poland isn't like the UK, things aren't so well developed here, things aren't as simple as they might seem. You might think it's easy to run a business in Poland (and in the beginning, it is easy - don't get me wrong) - until something goes wrong. It can be as simple as not filling out statistical information, or as complicated as the tax office raising a query with your accounts and your bookkeeper is out of his/her depth.

But just for kicks, I'll give you a real life example.

I know someone who forgot to file the paperwork for VAT registration after going through the VAT ceiling. They contacted the tax office straight away, and they were fined the amount between current turnover and the VAT ceiling - plus a 100% fine on top of that. In short - it came to around 30,000zl. And that was just one small case.

If you really don't know much about Poland, you need to be exceptionally careful. It might sound simple - but what are you going to do when, for instance, you need to go to the tax office?



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